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A conversation with Michelle Dobbie, Manager Park and Natural Heritage Planning, City of Richmond Hill

This case study is part of the 2023 Canadian City Parks Report, showcasing Inspiring projects, people, and policies from across Canada that offer tangible solutions to the most pressing challenges facing city parks.

Summary

  • Ontario’s Bill 23 changed the amount of parkland and cash-in-lieu that municipalities receive, triggering concern about achieving municipal parkland goals.
  • An inter-municipal working group helped digest the legislation, share information, and devise advocacy strategies.
  • While the legislation remained mostly unchanged, the group was able to push back on certain elements and create long-term knowledge-sharing relationships.

Can you explain what Bill 23 is and the way it changes park development in Ontario?

It’s provincial legislation that amends the Planning Act, which governs how parkland is conveyed to municipalities, and the Development Charges Act, which governs how growth-related parkland and park facilities are funded. The bill has reduced the amount of parkland that municipalities will see conveyed, as well as the amount of funding to develop park amenities. It will also impact what types of parkland are acceptable in the future, subject to future regulations, including encumbered land and POPS (privately owned public space).

What do you think the rationale was on the provincial government’s side for making these changes?

I think the province was hearing a lot of consternation from the development industry on different fees that are charged to build housing. There was a lot of advocacy from the housing industry showing how much these fees added to the cost of new housing. And also how certain municipalities were not spending their parkland reserves. I think that those two things together, combined with the provincial government’s desire to provide more housing quickly, is what led to those changes.

A person walking on a bridge in the middle of vegetation
West Humber River, Greenbelt River Valley Connector Program

What are some of the short and long-term consequences of the changes?

On the short term side, a lot of municipalities are looking at their capital plan and trying to figure out whether they can still afford those things. In the long-term, I would say that communities built post-Bill 23 will have less parkland than pre-Bill 23 communities, so there is likely to be a bit of an inequity over time.

Why was it important to convene with other municipalities to discuss the implications of this bill? What did you hope would result?

It was mostly about knowledge-sharing and helping each other understand how we were anticipating advocating. Whether different municipalities were looking to advocate themselves or whether they were looking to advocate by way of other groups, like professional parks associations. There are now 12 participating municipalities represented by managers or senior park planners. People read things differently, so it was good to see how other people were understanding it and what they had heard from their sources.

People walking on  a bridge in the middle of vegetation
Headwater hike, Greenbelt, Park People

What kind of strategies did you use to get your message across?

We were focusing on council briefing notes and advocating messages through the Association of Municipalities in Ontario, Ontario Landscape Association, and the Ontario Professional Planners Institute who seemed to have a bit more of the ear of the government. There wasn’t much of a push to do a public campaign because the deadlines were just so quick.

What was the impact of this advocacy work?

They didn’t make changes to the reduced amount of parkland that municipalities will see conveyed or provided as cash-in-lieu, but they did claw back on developers providing encumbered land or POPS. That is now subject to future regulation, which hopefully will come with criteria such as land within walking distance of the site. And the proposal that developers would be able to suggest lands that are off site to be conveyed–that’s subject to future regulation as well. Those were some pretty good changes.

We also continue to hold monthly virtual forums when participants have questions or issues. Additionally, we email each other with issues that arise where we can learn from each other.

What advice do you have for other municipal practitioners in Canada who may find themselves needing to advocate against provincial changes?

I think what makes progress is when a number of different groups with credibility on a specific matter are on the same message. So figure out the groups that are aligned with your position and then emphasize the same key messages and concerns. If you can get a sense of which groups are being listened to by the provincial government, then you have a chance of your message being heard a little bit louder than if you go it alone. Sometimes you’ll be successful and sometimes you won’t. But every small gain on the things we’re dealing with–the places where people play–is a gain that is useful.

Recommendations

  • Building strong intermunicipal working groups can help align actions in specific advocacy moments, but can also create a long-term forum to share knowledge and strategies on other park issues.
  • If time allows, a public campaign can help spread awareness of provincial changes by demystifying often opaque legislative changes, situating them as real world impacts in people’s lives, and encouraging residents and community associations to voice their concern with their representatives.
  • Building a cross-sectoral coalition of groups, including municipalities and professional organizations as well as aligned community groups and non-profits, can be a more powerful way to get the ear of government than advocating municipality by municipality.

Fundraising is a great way to build the capacity of your community park group. Below are some key national grants that could help fund your next awesome park project.

At the bottom of the resource are options for more specific provincial and municipal grants. 

Environmental Grants and Funding

Catherine Donnelly Foundation
Funds projects that increase public support for fast and deep-reaching climate change solutions. Learn more

Climate Action and Awareness Fund
Supports Canadian-made projects that help to reduce Canada’s greenhouse gas emissions. Learn more

Community Tree Grants Canada
Offers grants and technical support to community greening initiatives on publicly-accessible properties. Learn more

TD Park People Grants
Supports local leaders organize events focused on environmental education, sustainability, or stewardship. Learn more

EcoAction Community Funding Program
Provides financial support to non-profit and non-government organizations for Canadian communities to take on local action-based projects that produce measurable, positive effects on the environment and to build the capacity of communities to sustain these activities in the future. Learn more

Patagonia Corporate Grants
Supports local groups that work to preserve the environment and protect local habitats and frontline communities. Learn more

Richardson Foundation
Offers to fund charitable organizations that support youth initiatives and environmental issues. Learn more

Scotts Canada Gro For Good Grants
Supports community groups to develop sustainable gardens and green spaces in their communities. Learn more

TD Friends of the Environment Foundation
Funds community work and park improvement projects through operating and capital grants. Learn more

Honda Canada Foundation (HCF)
Funds educational institutions, charitable non-profit organizations or any national institution in the fields of family, environment, engineering and education. Learn more

Community Building Grants and Funding

Meridian Good Neighbour Program
Forges partnerships with local charities, not-for-profits, and public organizations so they can work together to meet each community’s needs. Learn more

TakingItGlobal Rising Youth
Supports youth to participate in and becoming key stakeholders in strengthening global and local social movements. Learn more

Telus Community Grant
Funds initiatives from Canadian registered charities that focus on local, grassroots community-based health and education programs that help youth reach their full potential. Learn more

Public Art Grants and Funding

Canadian Arts Council
Supports professional art groups and non-profit organizations working in community parks and public spaces. Learn more

Heritage Canada – Local Festivals – Building Communities Through Arts and Heritage
Funds local groups for recurring festivals that present the work of local artists, artisans or heritage performers. This includes the celebration of LGBTQ2+ communities and Indigenous cultural celebrations. Learn more

Richardson Foundation
Funds registered Canadian charitable organizations that support visual and performing arts, education, youth initiatives. Learn more

Recreation Grants and Funding

Canada Post Community Foundation
Supports organizations and groups in delivering and expanding child and youth programming, including sports and healthy living initiatives. Learn more

Canadian Tire Jumpstart/Bon départ Community Development Grant
The operational stream assists organizations with operational and administrative costs. The programming stream helps organizations develop or sustain sports and recreational programming for kids in financial need and youth with disabilities. Learn more

ParticipACTION Community Better Challenge
Encourages Canadians to get active in search of Canada’s Most Active Community. Learn more

Medavie Active Living Grant
Encourages access to physical activity with a focus on supporting increased participation across a population. Learn more

Equity and Social Justice Grants and Funding

Indigenous Youth Roots Creation Grants 
Supports youth-led projects seeking to create impactful community change and increase the wellness, resiliency and engagement of Indigenous youth. Learn more

CRRF’s National Anti-Racism Fund

Strengthens the capacity of racialized communities, religious minority groups and Indigenous people to carry out their own work to combat racism and create opportunities for meaningful dialogue, learning and sharing with the broader public. Learn more

Heritage Canada – Community Support, Multiculturalism, and Anti-Racism Initiatives Program
Provides funding to community-based events that promote intercultural or interfaith understanding, promote discussions on multiculturalism, diversity, racism and religious discrimination, or celebrate a community’s history and culture such as heritage months recognized by Parliament. Learn more

Hydro Flask Parks for All
Supports nonprofit organizations focused on building, maintaining, restoring, and providing more equitable access to parks. Learn more

National Healing Forest Initiative

Supports groups or organizations to develop a healing forest in their community – a dedicated forest, garden, or green space – as a place for healing, learning, sharing, and reflection about Canada’s history and the legacy of Indian residential schools. Learn more

Enabling Accessibility Fund

Provides funding to eligible capital projects that creates opportunities for people with disabilities to participate in community activities or access employment opportunities. Learn more

Communities For Gender Equality

Supports women, girl, gender-diverse and Two-Spirit-led and serving organizations to advance gender equality across the country. Learn more

Provincial and Municipal Grants and Funding

Community Foundation Funds
Invests in local initiatives that help to make Canadian communities better places to live, work and play. Click here to find your local Foundation.

British Columbia Grants & Funding
Explore the different grants and funding dedicated to groups and organizations located in B.C. Learn more

Ontario Grants & Funding
Explore the different grants and funding available for groups and organizations located in Ontario. Learn more

Grants & Funding in other Provinces

Alberta:

Nova Scotia:


New Brunswick:

Prince Edward Island:

Manitoba:

Atlantic Canada:

Edmonton’s approach to creating safe, inclusive public washrooms

This case study is part of the 2023 Canadian City Parks Report, showcasing Inspiring projects, people, and policies from across Canada that offer tangible solutions to the most pressing challenges facing city parks.

Summary

  • Edmonton’s washroom attendant program hires people with employment barriers through a local social enterprise to monitor and maintain public washrooms.
  • Outcomes of the attendant program include improved safety and cleanliness, reduced washroom repair costs, fewer overdoses, and creation of new job opportunities.
  • In 2023, Edmonton launched a new grant for community organizations and businesses to expand washroom access, with priority given to areas with significant park programming.

Public washrooms are a park necessity. Indeed, in our public survey, year-round public washrooms were the top amenity respondents said they would like to see more of in parks. They are also an essential part of a human rights approach to park design—an increasingly important lens as many cities continue to grapple with a houselessness crisis.

But ensuring washrooms are accessible, safe, and well-maintained is a challenge for many cities.

Out of order sign on a washroom door
Credit: Rebecca Pinkus

In Edmonton, the city is tackling these challenges head-on through experimenting with creative approaches to enhance washroom provision, safety, and upkeep.

One of the city’s most successful initiatives is the washroom attendant program, which sees staff hired to monitor and maintain public washrooms in locations with significant safety concerns. Staff are hired in partnership with Hiregood, a local social enterprise that provides employment opportunities to those who have lived experience of houselessness and poverty and may face barriers in the job market.

First launched as a 3-month pilot in December 2019, the program has since expanded from 3 to 12 sites, employing approximately 100 full-time and part-time staff. While the first locations were in parks and public spaces, the attendant program now operates in select Edmonton libraries and transit stations as well.

“We had some washrooms that you’d be scared to go and use. But now, because you have folks monitoring and supervising the washroom, there’s been a remarkable improvement in terms of safety and cleanliness.”

Samson Awopeju, Program Manager of the Public Washrooms Strategy at the City of Edmonton.

In addition to washroom maintenance, attendants are trained in de-escalation and equipped with harm reduction supplies. There have been fewer overdoses at sites with attendants, Awopeju noted, and in some locations the overall improvement in safety has been so marked that there is reduced police presence in the area.

Another unexpected benefit of the program was that Edmonton was able to keep its washrooms open during the early days of the pandemic, when many cities were shutting their doors.

These benefits have inspired Calgary to launch its own version modeled after Edmonton’s, with washroom attendants currently being piloted in two downtown parks.

In addition to making existing washrooms more inviting through the attendant program, the city is also testing creative approaches to expand washroom access across the city.

This year, Edmonton launched a new granting program for non-profits and businesses to expand washroom access. The $5000 grants, many of which were awarded to community leagues that operate park programming, can be used to install portable toilets or cover increased maintenance costs for businesses that open their washrooms to the broader public beyond paying customers.

“It’s just financially not possible to put washrooms everywhere. And in such locations, that’s where we want to encourage businesses or community organizations to help.”

Samson Awopeju, Program Manager of the Public Washrooms Strategy at the City of Edmonton.

All of these initiatives feed into the city’s forthcoming Public Washroom Strategy, set to be released in early 2024. The strategy will include demographic mapping to help identify areas in the city where washroom investments should be prioritized.

The goal, as Awopeju puts it, is “to make sure that everybody has access to washrooms, regardless of who you are.”

Recommendations

  • Hire washroom attendants, ideally in partnership with a local social enterprise, as a way to improve washroom safety and upkeep while also providing employment opportunities to equity-deserving groups.
  • Develop a citywide public washroom strategy that incorporates demographic mapping to make informed decisions about where to prioritize investing in washroom facilities and staffing.
  • Consider a granting program for community organizations and businesses to fill strategic gaps in the city’s public washroom network, particularly in areas with a high volume of park programming.

Naturalizing the mouth of Toronto’s Don River

This case study is part of the 2023 Canadian City Parks Report, showcasing Inspiring projects, people, and policies from across Canada that offer tangible solutions to the most pressing challenges facing city parks.

Summary

  • Many Canadian cities have networks of streams that were buried or channelized as part of urban development processes that viewed nature as an obstacle to be tamed.
  • Recent “daylighting” projects to restore buried streams are taking place to restore biodiversity, watershed health, and manage flooding due to climate change.
  • Toronto’s Don Mouth Naturalization project is the largest such project in the country, using techniques that will work with water flows rather than against them.

The Don River, which runs north-south through Toronto and ends at Lake Ontario, has a long and complicated history. As The Globe and Mail points out, the river has provided transportation and food for Indigenous Peoples, been a boon to beekeepers, used as an industrial and human waste dump, was once perfumed for a royal visit, caught on fire twice, and finally was partially filled in and straightened in the early late 19th and early 20th centuries.

In the words of Jennifer Bonnell, York University professor and author of Reclaiming the Don: the Don is the “most-messed-with-river” in Canada.

Toronto isn’t alone in mistreating its waterways. Many Canadian cities went on a similar crusade of burying, channelizing or filling in streams, rivers, and marshes to make way for urban development. Nature was often viewed as a thing to be tamed, rather than a force to be understood and respected.

Our survey found that 17% of cities have projects, planned or completed, to “daylight” buried rivers by restoring them to the surface, such as Vancouver’s Tatlow and Volunteer Park Stream Restoration project. Other projects approach daylighting through public art, as in the case of Toronto’s Garrison Creek, including murals that celebrate the importance of water to Indigenous Peoples.

Toronto is currently deep into a years-long, billion dollar project to “un-mess” the Don River. Led by Waterfront Toronto in coordination with the City of Toronto, the Don Mouth Naturalization and Port Lands Flood Protection project, aims to restore natural habitat and safeguard adjacent areas from flooding at the same time.

A wiman hlding an explanation paper with a map on a construction site
Don River Naturalization Project, Waterfront Toronto, 2023. Credit: Sean Brathwaite, Park People.

Waterfront Toronto is designing with natural forces rather than against them in the Don Mouth Naturalization project. By re-introducing the river’s meandering path as it meets the lake, the project will slow the flow of water, while new riverbanks are designed specifically to flood, protecting new neighbourhoods that will be built up around them. In a major storm–more common due to climate change–the Don River could see “water equivalent to two-thirds of Niagara Falls” flow down its length.

As Waterfront Toronto Parks and Public Realm Project Director Shannon Baker told Park People in 2021, the goal is not to block water or prevent it from rising and ebbing, but “to accept it and just be resilient to it in the same way that a natural system would be.” For example, vegetation was carefully selected for species that “can bend and flex and allow water to move through.” The riverbank is divided up into different sections from upland forest at the top of bank down to submergent (underwater) marsh, each with their own planting palette.

Construction site with tractors
Don River Naturalization Project, Waterfront Toronto, 2023. Credit: Sean Brathwaite, Park People.

The task is gargantuan–the largest urban construction project in the country. It has involved moving and cleaning tons of earth, shaping and stabilizing riverbanks using techniques like wood anchors and shale rock, and plantings to support a new river ecology and habitats. Finally park spaces will be created along the edges with various programming, including new trails, beaches, and areas for boat launches to allow for more interaction with the lake.

In the end, by placing the rivermouth back in its natural state, the hope is that all of this engineering will be invisible to anyone enjoying the newly created spaces. While the scale of this project is enormous, it still offers lessons for other cities looking to renaturalize and daylight formerly buried and channeled waterways, reconfiguring their relationship to water from one of control to one of mutual respect.

Recommendations

  • Raise public awareness of buried urban streams and channelized waterways by publishing maps, partnering with organizations to offer guided walks, and commissioning public art.
  • Explore opportunities in new or existing parks to daylight portions of buried urban streams to advance both climate change resilience goals (e.g., flood protection, water infiltration, increased biodiversity) and recreation opportunities (e.g., water interaction, natural respite).
  • Integrate lessons on working with water rather than against it into smaller park projects by introducing green infrastructure elements like rain gardens, bioswales, and permeable paving where possible.

How cities are balancing the risks and opportunities of POPS through creative policy

This case study is part of the 2023 Canadian City Parks Report, showcasing Inspiring projects, people, and policies from across Canada that offer tangible solutions to the most pressing challenges facing city parks.

Summary

  • As cities intensify, privately owned public spaces are proliferating, which provide open space without the financial burden of land acquisition and maintenance on municipalities.
  • Park planners are cautious of these spaces, arguing their role, while useful, is not a substitute for public parkland—however, some municipalities now accept POPS as partial or full credit for parkland dedication requirements in new developments.
  • Municipalities are developing POPS policies and guidelines on everything from design to stewardship to public programming.

Canadian municipalities are feeling squeezed on parks. Years of tight operating budgets require parks departments to stretch already thin dollars further as pressures grow from higher use, while land has become much more expensive to acquire—if you can even find a suitable parcel anymore.

One tempting tool in the face of these challenges is privately-owned public spaces, more commonly known as POPS. These spaces are built through private development and remain privately owned and maintained—seemingly a win-win for cities finding it difficult to provide public space and pay for upkeep.

For years there has been pressure by developers for municipalities to accept POPS as satisfying parkland dedication requirements required for new developments—a policy that some municipalities have resisted.

Wexford Bloom, Toronto, 2023. Credit: Kat Rizza, PlazaPOPS.

One park planning manager pointed out that while POPS have their role in providing open space, they are not equivalent to public parkland and it’s important for cities to push developers for the conveyance of land for public parks.

To better guide the role of POPS, Toronto mapped over 170 locations and created POPS design guidelines and a signage strategy to ensure spaces were inviting and clearly labeled as public. Vancouver also mapped POPS locations in relation to downtown parks and public plazas as part of their Downtown Public Space Strategy. The Strategy contains actions including developing a policy framework for acquiring new POPS and ensuring spaces “are designed and programmed to be publicly-accessible and welcoming to all users.”

Some cities like Newmarket, Brampton and Vaughan allow for some level of credit for POPS towards parkland dedication. Vaughan, which recently concluded a study exploring parkland dedication policies, ultimately approved a by-law change to allow for 100% credit for POPS, subject to council approval.

Park managers are, however, cautious regarding POPS. If public space is about the creation of accessible, democratic and open spaces, one park manager argued, then privatizing space seems to be contradictory as it comes with “tangible or intangible restrictions” such as limitations on uses, active surveillance, and likely commercial intentions. Where they can be helpful and critical, he said, is in the creation of pedestrian connectivity through private developments or supporting, but not replacing, a publicly owned open space network.

In Brampton, the city allows a 50% credit for POPS.

“In dense areas, you’re not going to get a community or neighbourhood park, so you need a more collaborative approach with the owners of the land and the city.”

Jaskiran Kaur Bajwa, Brampton Park Planning Supervisor

But the city is still cautious about their use and is working on POPS guidelines. “POPS need to contribute to the community,” Brampton’s former Manager of Park Planning and Development Werner Kuemmling said.

They can’t just be an open space or thoroughfare. They have to be functionally used.” Some developers propose POPS as the leftover sites in their developments “and that’s not okay.

Werner Kuemmling, Brampton’s former Manager of Park Planning and Development

Recommendations

  • Push first for the conveyance of land for public park purposes in all developments where opportunities exist for on-site parkland.
  • Create a set of guidelines that not only contain requirements and standards for the design and maintenance of POPS, but also programming and community involvement to ensure spaces are inviting and well-used.
  • Publish a map of POPS to encourage public use and knowledge, but also use it for planning purposes by overlaying existing parks and plazas to identify sites where POPS could create needed linkages or fill gaps in the overall public space network.

When your park group’s events, programs, or advocacy activities get featured in the media, it can boost your visibility, attract more volunteers, and even rally support for park improvements. 

Local newspapers, radio stations, blogs, and podcasts are always on the lookout for interesting stories. With the right hook and approach, your group can land valuable media coverage! Here’s how to make it happen.

Track Journalists and Publications to Tailor Your Pitch

Build a list of journalists and media outlets that cover local news events or the focus issues that your park group is seeking to amplify. 

You can maximize your media opportunities by tailoring a single pitch for different outlets. For example, let’s say you’re launching a new community garden program: 

  • You could suggest that the local newspaper write a story about how your program is part of a trend of new gardens sprouting up across the city thanks to a new municipal grant. 
  • You could tell a gardening blog about the unique flowers your group has selected to grow. 
  • You could contact a radio station, letting them know that one of your volunteer gardeners is available for an interview about tips on producing food in urban spaces.  

Get your timing right

Timing is everything when pitching to the media. Different outlets have varying lead times, so it’s essential to plan accordingly:

  • Monthly publications (e.g., magazines): Pitch 3–4 months in advance.
  • Weekly publications: Pitch 4–6 weeks in advance.
  • Daily newspapers and radio stations: Reach out about a week ahead.
  • Online publications: Deadlines vary, but early notice improves your chances.
  • Last-minute events: Try local radio stations, community newsletters, or social media groups for quick turnaround.

Pro Tip: Tie your pitch to seasonal themes like spring cleanups, summer picnics, fall festivals, or winter activities to make it timely and relevant.

Craft an Engaging Pitch

Most journalists prefer email, so your subject line and opening paragraph are crucial. Be concise, clear, and compelling. Your email should answer these questions:

  • What’s happening?
  • Why does it matter to the community?
  • When, where, and how is it happening?

Include a photo or a link to visuals. Before-and-after photos of park improvements or images of community members in action are especially effective.

Make It Easy for Them to Craft Their Story

The easier you make it for journalists to cover your story, the better your chances of getting featured. Think about how you can offer the following:

  • Photo opportunities: Create moments worth capturing at your event. For example, if you’re hoping to get media coverage about the importance of protecting local ecosystems, organize a visually dynamic activity like a park cleanup event . Ask volunteers and participants if they’re comfortable being photographed in advance so you can suggest them as subjects for journalists.
  • Quotes: Include statements from group members or community partners in your press release that convey why your event or issue is important.
  • Line Up Spokespeople: Have knowledgeable members available for interviews. Talk to them in advance to plan key messages that they will share with the media.

Follow Up Strategically

If you don’t hear back from a journalist, send them a polite follow-up email:

  • Include any new or additional details not in the original pitch.
  • Attach your press release again for reference.
  • If necessary, pitch to another journalist at the same outlet.

Don’t sweat it if you don’t hear back about your follow-up. Instead of emailing them again, take the opportunity to revisit your pitch. Could it be more engaging or relevant? Experiment with different angles to refine your message in the future.

Think Long-Term

Media relationships take time to build. Stay proactive by sharing updates about your park group regularly. This keeps your organization on their radar for future stories.

With these practical tips, your park group can secure meaningful media coverage, amplify your efforts, and inspire your community to take part in creating better parks for everyone!

Pumpkin parades are a creative way to celebrate local creativity and give carved jack-o’-lanterns a second life. 

Usually held the next evening after Halloween, pumpkin parades encourage neighbours to light up local pathways and parks in a stunning display of community spirit. Free, family-friendly, and great for photos, these parades also encourage sustainability as volunteers arrange to compost submissions after the parade is over.

Pumpkin parades are also a made-in-Canada phenomenon! Back in 2004, the Friends of Sorauren Park kicked off the trend when they organized local residents to publicly display their creations in the park. From about 100 pumpkins in that first year to over 3,000 today—and with copycat parades now being held across the continent—the pumpkin parade is here to stay. 

Ready to turn your own park or neighborhood into a glowing showcase? Here’s a step-by-step guide to make your pumpkin parade a smashing success.

Find Your Own Path

Take a walk around the park with your community park group to choose the best route for your pumpkin parade. It can be hard to predict how many jack-o-lanterns will be part of your parade in the first year, so make sure you have the flexibility to make the path longer if necessary. Keep wheelchair and stroller accessibility in mind, and find opportunities to place pumpkins on different levels for optimum visibility.

Take Care of Paperwork

Most park events of this size require a permit. In Toronto, there’s even a special Pumpkin Parade permit which makes the compost process simple and affordable. Check with your municipality or parks department to see if you require a permit or special insurance. 

Spread the Word

For effective (and free!) promotions, use social media to post in neighbourhood groups and email community centers, elementary schools, local businesses, and your city councillor asking them to spread the word through their own newsletters, bulletin boards, and social accounts. Put up posters in high-traffic areas like libraries, coffee shops, and grocery stores, and distribute flyers at local events leading up to the parade. Engage local media outlets—like newspapers, radio stations, and blogs—to feature the event in their community calendars. Finally, invite community members to help with promotion by tagging friends or sharing photos of their pumpkins as they prepare for the big night. The more people feel connected to the event, the more excitement and turnout you’ll generate!

Schedule Your Volunteers

You’ll need a few helping hands to prepare a great parade. Schedule a few volunteers to arrive early to get the pathway started and help people place their pumpkins. Community members can drop off jack-o-lanterns earlier than you might expect, with the after-school period being the most convenient time for many. Our park group experts advise groups to be on-site by 3:30pm.

Volunteers can also distribute candles and help to light (and re-light) jack-o-lanterns throughout the night. Finally, you’ll want to have volunteers set up a table to collect sign-ups for your e-newsletter and ask people if they want to sign on to volunteer for next year’s Pumpkin Parade.

People watching aligned carved pumpkins and lighten in the dark at night
Pumpkin parade, Sorauren park, Toronto. Credit: Friends of Sorauren Park

Leave No Trace

Will you clean up the park the night of the Parade or the next morning? Either way, you’ll need lots of volunteers with wheelbarrows or wagons to efficiently move the pumpkins from the ground to the compost bin, and to remove all of the candles from the jack-o-lanterns. The City of Toronto supports this effort by providing organic waste bins, and the pumpkins are turned into compost that can be used in parks and gardens throughout the city.

Make sure to let people know what to bring and what time to gather.  

Tips & Bonus Ideas

  • Competitive Cleanup: Make clean-up fun by splitting your crew into teams and setting up a pumpkin toss competition. You can allot points for presentation, follow-through, and speed. The prize doesn’t have to be more than bragging rights.
  • Music and Lights? While there’s something to be said for the simplicity of Pumpkin Parades, you can add drama to the event by introducing spooky music and lights. 
  • Offer Hot Beverages and Snacks. There’s nothing like warm drinks to set the scene on a chilly night. Consider serving hot chocolate, coffee or cider to your volunteers and the public— just be sure to check public health regulations and permit requirements about serving food in the park.
  • Engage the Arts Community. There are hidden artists in every community! Invite local visual artists to make special jack-o-lanterns that can be displayed at local businesses before the event as a promotional tool.

Food is a great way to bring people together in parks! Adding an outdoor picnic to events like a park stewardship day or a harvest festival can make the experience even more enjoyable.

Here’s a step-by-step guide to help you plan a successful event—from securing permits to post-picnic cleanup.

Planning and permits

When selecting your location, think about accessibility, proximity to parking or transit, and amenities like restrooms, water fountains, and shade. Read our resource on making your event accessible and inclusive to help guide your thinking.

Once you’ve picked the perfect spot, research your park’s rules and regulations. Many parks require permits for group events, especially if you’ll be reserving picnic tables, bringing grills, or hosting activities.

Here’s a general guide, but note: regulations will vary depending on the city you live in. Contact your local parks department to confirm requirements and apply for permits well in advance.

  • No permit needed
    If your picnic is private, fewer than 25 people (in Toronto) or 50 people (in Montreal), and you are not using a designated picnic site like a picnic shelter or barbecue, you generally don’t need a permit.
  • Special Event Permit and insurance needed
    If your picnic is open to the public, whether at a designated picnic site or not, you will require a special event permit and insurance. Oftentimes an inspection from your local public health authority is also required to ensure that public safety standards are met.

Learn more about events permits in the following cities:

Make Your Menu

Keep the menu simple, portable, and easy to serve. Finger foods like sandwiches, wraps, and fruit skewers work perfectly. If grilling is allowed, burgers, hot dogs, or veggie options can elevate your picnic. Provide plenty of water and refreshing drinks, and don’t forget desserts like cookies or cupcakes! Bring coolers or insulated bags to keep perishables fresh and ensure food safety.

You’ll also want to provide diverse food options to accommodate different dietary needs and preferences—such as vegetarian/vegan, gluten-free, dairy-free, nut-free, halal and kosher options. Be sure to clearly label ingredients and allergens at the event.

Note: If you’re advertising your picnic as open to the public and are serving or selling food, you may be required to contact your local Public Health Authority and fill out a Temporary Food Establishment Application as part of your Special Event Permit.
Only food that’s prepared in an inspected kitchen (a commercial kitchen or a community kitchen) can be served to the general public. If you’re not buying prepared food, or do not have access to this type of kitchen, consider encouraging community members to bring their own picnic basket of homemade food. The experience of eating together, rather than sharing food, can help you get around some permit hurdles.

Bonus tip: There are some foods that are considered lower risk foods. Focus on them to keep your application and health inspection simple.

After-Meal Activities

A successful park picnic is more than just food—it’s about the fun! Think about activities that can engage attendees of all ages. Here are some ideas to get you started:

  • Classic Park Games: Bring frisbees, soccer balls, or cornhole sets to get people moving.
  • Kid-Friendly Activities: Set up a bubble station, face painting, or a scavenger hunt. 
  • Interactive Stations: Host craft tables or environmental education booths to keep people engaged.
  • Group Fun: Organize relay races, tug-of-war, or trivia games.
  • For a relaxing vibe, consider offering acoustic live music or storytelling sessions.

Get the word out

Once your permit has been approved and your agenda is planned, it’s time to let your community know about the picnic!

  • Create flyers and leave them at local stores, schools, churches, libraries, and community and health centres.
  • Create a Facebook event, invite your friends, and post it in local neighbourhood groups
  • Email community organizations, elementary schools, local businesses, and your city councillor to help spread the word through their own newsletters, bulletin boards, and social accounts.

Reduce Your Waste

A good picnic leaves the park as beautiful as it was before. Encourage attendees to clean up by providing designated trash and recycling bags. Enlist a few volunteers to help with final cleanup efforts, ensuring that nothing is left behind. If compost bins are available, separate food scraps appropriately. Consider adding a “Leave No Trace” message to your promotions to emphasize sustainability, and encourage participants to bring and use reusable plates and utensils.

Read our resource on how to plan a zero-waste event in your park.

Keep the momentum going

A community picnic is a great way to start a local community park group or find new volunteers for an already established one.
Collect people’s email addresses on the day of the picnic so you can follow-up with them on future park activities, and talk to people about what other events they would like to see in the park. A movie night? Nature walk? Community garden? The sky’s the limit!

I’ve always been drawn to the sun. Like a housecat, I’ll seek out a sunbeam and bask in it all day. Needless to say, the dark and damp Vancouver winters aren’t usually my favourite time of the year. 

But I’m proud to announce that this was the year I finally pushed myself to get outside and brave the elements. And I’ve never appreciated the wet winter weather more!

Feelings of freedom and pure joy overtook me as I welcomed the raindrops splashing on my face. I felt like a little kid again as I ignored all the usual nagging worries of frizzy hair. I accepted the rain and to my surprise, it was delightful.

Since we can’t pick and choose our weather, it’s important to get outside and enjoy nature—no matter what the forecast. 

Here are 10 drizzle-friendly ideas for easy family activities, plus some guidance for parks groups looking to organize all-weather events for the public. We promise they’ll have you looking forward to the next rainy day.

A little girl smiling an playing under the rain
Credit: Camilla Topola

10 Great Rainy-Day Activities

  1. Invasive pulls. Pulling out invasive weeds in the rain is much easier as the soil turns into soft mud. It’s a lot of fun, can be great exercise, and it gives you a sense of accomplishment by helping to protect our native biodiversity. To get started, consider volunteering with groups such as SPES, Free the Fern, Everett Crowley Park Committee, the Lower Mainland Green Team, or Wildcoast Ecological to join group activities, and to learn more about which weeds are best to pull in your area.
  2. Adopt a catch basin. When it rains, leaves, debris, and litter can block catch basins and stop rainwater from properly draining. By “adopting” a catch basin and keeping it clear for you and your neighbours, you’ll help to protect water quality, reduce the risk of flooding, and keep the sidewalks dry—while having fun. Plus, Mmny municipalities run adoption programs where they send materials, training guides, and safety equipment for volunteers.
  3. Have a mini boat race. Here’s a great idea for kids (and the young at heart). Create a little raft using natural materials like leaves, then float them down a small stream to see who’s the fastest. Make sure you only use biodegradable materials that have already fallen from trees and bushes, in case your raft accidentally floats into a storm drain. To get started, read this resource on honourable harvesting.
  4. Go dancing. Anyone who says sunshine brings happiness has never danced in the rain. Make your own “Dancing in the Rain” playlist, or try this one on Spotify. Pop in your headphones (or borrow some waterproof speakers), put on your rain gear, and twirl away. You can even channel your inner Gene Kelly and use your umbrella as a prop—just make sure everyone is spaced out far enough so that nobody gets an unwanted poke in the eye. 
  5. Host a rain gear fashion show. Who says Gore-Tex can’t be chic? We’re inspired by Single Line Theatre’s Umbrella Fashion Show, where contestants competed to present the most creatively decorated umbrella. Organize your own runway show by embellishing your waterproof outfits with unique accessories. 
  6. Make a mud sculpture. When’s the last time you got really muddy? Mud is a textural wonder that both kids and adults love to play with. Better yet, scientists have found that soil-based microbes like Mycobacterium vaccae may stimulate serotonin production, which makes you relaxed and happier. While you can always play with mud on a sunny day by adding water to soil, it’s great to take advantage of the rain to help wash you off after you’re all done. Clean up’s a breeze!
  7. Make rain art. There are countless ways to incorporate rain into art activities. Rain transforms watercolours and chalk, so take some paper outside and see what patterns the raindrops leave on your canvas. If you really want to stay dry, try shining some flashlights at a wall—the shadows from the raindrops can look beautiful.
  8. Get musical. Grab pots of different sizes and place them out in the rain to see what sounds the raindrops make. If you’re feeling ambitious, consider making your own version of one of the winning entries in the Life Between Umbrellas competition to create wind chimes. Try different kinds of materials to see if you can come up with the next #1 hit! 
  9. Take a nature walk. The same trails you walk on sunny days may transform in the rain with different sounds, smells, and colours. As a plus, the tree canopy should also help to keep you dry while you explore.  Keep a special eye out for ducks and slugs that may be hiding in the bushes when the sun is out. Hot tip: in Vancouver, bird watching is actually better in winter than in summer. Our mild temperatures and rich coastal habitats are like a magnet to seabirds and songbirds, plus it’s owls’ breeding season. 
  10. Wait for a snow blitz. Of course, every once in a while we get a little bit of snow in Vancouver. Esther Moreno, an inspirational leader in the Fraserview community, never lets a rare Vancouver snow dump go to waste. She texts and calls all her neighbours whenever there’s snow in the forecast and keeps extra layers, sleds, and hot chocolate handy to share when the time is right. If you follow Esther’s lead, organize a meeting spot in advance and keep an inventory of the winter items that neighbours are willing to share so that everyone can participate.

A man and a toddler going for a walk in a park under the rain
Credit: Camilla Topola

Tips for Parks Groups

  • Help people prepare. Make it clear that your event will be held rain or shine. To get people excited, talk about the unique charm of getting outside in the rain in your promotions. Include a reminder to “dress for the weather” in all communications and event details, and offer a prep-list for participants. 
  • Bring extra gear: The Norwegians have a saying, “there is no bad weather, only bad clothing.” Coordinate with your fellow organizers to bring backup umbrellas, slickers, or waterproof ponchos in case participants need a little extra rain protection. 
  • Offer themed programming. Host talks or workshops about the benefits of rain for ecosystems, gardens, and wildlife. Highlight how plants and animals adjust to the rain with guided tours or scavenger hunts.
  • Keep things cozy. Serve warm beverages (like coffee, tea, or hot chocolate) and snacks to keep participants comfortable. Set up a sheltered area with towels or hand dryers, and if permitted, include portable heaters or fire pits for warmth.

Do you have any other tips or ideas for rainy day activities? We’d love to hear from you!

A collaborative approach to tackling conflict over off-leash dog parks

This case study is part of the 2023 Canadian City Parks Report, showcasing Inspiring projects, people, and policies from across Canada that offer tangible solutions to the most pressing challenges facing city parks.

Summary

  • The District of Saanich approved its new dog park strategy in June 2023 rooted in a robust community engagement process.
  • Demand for a new strategy grew out of changing community needs, environmental concerns, and varying preferences among residents, with the goal of fostering understanding among user groups and finding common ground.
  • The strategy is centred on six shared values that emerged from the consultation process, transparently linking recommendations to community-defined goals.

In June 2023, the District of Saanich introduced a new dog park strategy, redefining the ways that public spaces will be shared among people and pets.

Work on the strategy began in 2021, driven by changing needs in a growing municipality. Alongside Saanich’s population growth has come increased conflict between park goers, rooted in differing expectations of how park spaces should be used.

A woman getting rid of her dog's waste in a bin
Dog waste container. Credit: City of North Vancouver.

Recognizing the divisive nature of the issue, community engagement became the anchor of the dog park strategy, involving a wide spectrum of stakeholders and community members. Through the engagement activities, Saanich city staff sought to identify shared values and challenges that transcended different stakeholders’ individual positions.

The engagement process kicked off with public surveys designed to capture a broad cross-section of perspectives in the community. The surveys were complemented by deeper methods, including park pop-ups and community dialogue sessions, providing a platform for residents to voice their concerns, share their perspectives, and connect with fellow community members. An important goal of the sessions was to foster empathy and understanding among participants, helping to find common ground.

Open houses served as a forum for collaboration. Residents, pet owners, wildlife advocates, and environmentalists came together to discuss their visions for Saanich’s parks. Through hearing from one another directly, these diverse stakeholders began to identify common values despite their different perspectives.

A shared love for the municipality’s natural environment, an appreciation of public spaces, and a desire for accessible, safe, and enjoyable parks emerged as common threads. These conversations allowed the focus to shift from conflicting interests to the shared aspiration of fostering a vibrant, sustainable community that accommodates everyone’s needs.

The engagements also uncovered common challenges. Residents collectively acknowledged the need to protect the environment, maintain the safety and well-being of pets and people, and address the increasing demand for public spaces on Vancouver Island’s largest municipality as the population of Saanich continues to grow.

Out of these learnings, the People, Pets, and Parks Strategy took shape with a list of six shared community values at its core. These values were determined through consultations, and each recommendation in the strategy is linked to one or more of the values, transparently rooting each action in the strategy to the goals outlined by the community. The city went further to prioritize transparency with residents by publishing a detailed FAQ page explaining the motivation behind each decision.

People walking their dogs on leash in a park and a woman walking with her baby in a stroller

The strategy is paired with a commitment to the development of new, dedicated off-leash dog parks. These areas are strategically located to balance the needs of pet owners and other park users. This approach exemplifies the commitment to create parks that are safe, enjoyable, and environmentally sustainable, addressing both common values and challenges.

Recommendations

  • Design community engagement processes to serve as a bridge between diverse stakeholders by prioritizing activities that not only inform the project at hand, but also help residents find common ground and resolve underlying conflicts.
  • Pinpoint the shared values, goals, and challenges of different stakeholders to drive conversation forward and identify solutions that meet varying community needs.
  • Be transparent about rationales for decision-making on contentious matters through strategies like publishing engagement summaries, linking decisions to community-defined values, and creating a thorough FAQ page to build trust and empower the public with understanding.

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