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With the Park People Conference quickly approaching in June, we caught up with keynote speaker Dave Meslin. Dave is a community organizer and activist and author of Teardown: Rebuilding Democracy from the Ground Up. He is the Creative Director of Unlock Democracy Canada and founder of many impactful initiatives including Toronto Public Space Committee and Cycle Toronto.

What do parks have to do with democracy?

Dave Meslin: Parks and public spaces, to me, are sacred because everyone has equal access. What I love about all of our parks and our sidewalks and our alleyways is that no one gets across the street first based on which credit card they have in their wallet. So, I think there’s something beautiful and sacred about them that we need to speak up for and protect. 

Women looking at billboard signs
The Edmonton Knowsy Fest celebrates community knowledge and invites residents to interpret stories. These stories can then transform into concrete ideas for street-level changes. Photo Credit: Daniel Chamberlain.

I’m curious about your use of the term sacred with respect to parks and public spaces. Can you explain why you refer to parks as sacred?

DM: So many aspects of my work and my belief system feel sacred to me because it’s not just about work and it’s not just about politics and votes and lobbying and legislation. It’s where I find spiritual grounding.

We’re at a time when people are increasingly turning away from organized religion. That raises the question: what replaces the rituals of gathering in synagogues, churches, mosques or temples?  Where do people find spirituality, grounding and meaning with organized religion playing less of a role? 

To me, public spaces are one of those places.

Something sacred is something that you feel you would be willing to defend even at personal cost. Something you would make sacrifices for. I feel that way about our public spaces.  I feel that without that type of protection, they’re at risk from various forces. 

What are the forces and risks that you’re most concerned about in our public spaces?

DM: I think the biggest risk to public spaces and parks is actually advertising. The only reason advertisers aren’t there right now is because we have considered parks to be sacred. Let’s face it, advertisers will put their logo on anything. That is unless we declare a space as sacred, and the list of what we consider sacred is rapidly shrinking.

I could see a municipal council saying: “Well, here’s a new revenue source we can tap into. We can put digital billboards in all our parks. People go to parks. Advertisers want to reach people. They would love to reach people who enjoy nature. We could sell to advertisers to reach that target market in our parks.”  The only way you fight against that is by saying: No, this is sacred space. That would be like putting a billboard in a church or in a mosque and no, we’re not doing that.”

In your book, you talk about how people lose faith in democracy when they show up to a public meeting and find the door closed. What signs do you think make ordinary people believe that they can’t influence what happens in public spaces?

DM: I think that the biggest hurdle a lot of people experience is believing that their ideas have value and are important enough to be worth fighting for. That their voice that is worthy of being heard.  That’s the equivalent of the closed doors. 

Another huge obstacle is that people just have no idea where to start. Most people don’t really grasp the difference between municipal, provincial and federal government, in terms of jurisdiction. And that’s not their fault. We don’t teach it well. It is complicated. Like, who does health care? Well, there’s a Provincial Minister of Health. There’s a Federal Minister of Health. And then municipal governments do things like long term care and daycare and harm reduction.

Also, City Hall can be an intimidating place. I talked about this in the book: there’s no one at the doors of City Hall saying, “Hi, how can I help you?” There is at Walmart. There is at the Apple Store. 

That’s why getting people to join together in groups is so important. That’s why what Park People does is so important. People are more likely to make stuff happen in a group because it creates the sense that “I’m not alone.” It helps build people’s confidence. There’s strength in numbers because it’s scary to do things alone.

If you’re intimidated about something in the first place, the chance of you doing it on your own is almost zero. But the chance of a group saying, “Hey, this is something we can work towards. This is something we can organize together.” That’s like a much more appealing invitation. It’s actually revolutionary.

What makes you optimistic about participatory budgeting?

I really like the educational component of it. They take a small piece of the capital budget, and then divide that up among a bunch of neighbourhoods, and let the local residents decide how to spend it. 

 It’s a great way to build democratic experiences, but it’s also a great way to learn about municipal budgeting, and what government actually does. 

One of the main roles of a council is to decide how much money to bring in and how to spend it. The best way to teach that is by giving a little bit of money to people in the community, and asking “well, what do you want to do with it?” It’s just an incredible civics class.

The topic of participation makes me think about public consultations. What do you think would make them better?

DM: There’s this thing called Arnstein’s Ladder. It’s one way of looking at the different levels of engagement. Essentially, the bottom rung of the ladder is token engagement. That’s where the government decides what they want to do, and then it’s a fake survey or a fake townhall. I don’t think there’s evil intent, but do I think it is a kind of arrogance. It’s municipal staff and politicians thinking they know what’s best and treating the consultation like a nice gesture. It’s not a good approach. Not only is it not democratic, but it always creates really angry people.

On the opposite end of the spectrum there’s direct democracy. That’s where ordinary people get to vote and make all of the decisions. I’m not in favour of that either. Not only do I think that people don’t want to read 200 page staff reports, but more importantly, if you created a system where everyone gets to vote, who would actually have the extra time to do that reading? It’s going to be wealthier people who have babysitters and have house cleaners. Not the folks who are doing three jobs to pay the rent and feed their kids. So what some people think is the highest level of engagement is actually incredibly inaccessible to ordinary people.

So where’s the sweet spot? 

DM: I think it’s context-specific. Let’s say, there’s gonna be a redesign of a park that asks: what do we want to happen in this park? That’s the kind of thing where people who use the park and live in the park and near the park should vote on it. That’s actually an ideal opportunity for direct democracy. I feel the same about the naming of parks. I don’t think politicians should get to name parks after other politicians. It should really be up to the people who use the park. 

Information sign in a park
Display of the Movement Strategy in High Park, Toronto, where park users were asked which transportation mode should be allowed in the park and where.

Parks are a perfect example where direct democracy makes sense. It’s a small bite-sized level, and the decisions aren’t super complex compared to you know, a multi billion dollar operating budget of a city.

Municipalities have a moral obligation to invest real money in actively advertising opportunities for engagement beyond the usual suspects. How about actually paying people to participate? Everyone’s got a different perspective based on their age and their gender and their confidence and how they’re using the space. And I just think the city should make more of an effort to actually invest in getting those voices heard. 

I think about people like my mom and my sister.  Super caring, super smart people who would never be caught dead at a “town hall meeting”. They wouldn’t even know there was a town hall, let alone take the time to go to it. 

But, they know so much about their parks. My mom is nervous to walk on the track in her park because there’s a place where it kind of dips down and people could hide and you wouldn’t see them. I never thought of that. It’s not something I worry about or think about.  She didn’t know who to talk to, so she asked me what she could do.

If you’re trying to find the people to consult about a park, why just not go to the park? That’s what credit card companies do to get people to get their cards. They stand at the store or at the airport and solicit people. They don’t invite you to come to a meeting to talk about credit cards at a community centre. They go straight to their target audience.  We should be doing the same thing.  It’s not hard to find your target audience if you’re talking about parks. They’re at the park.

Really, there should never be indoor consultations about parks. The best place to talk about parks is in parks.

Over the past few years, the Montreal Park People Network has created a real impulse within Montreal’s French-speaking community, promoting community engagement in urban parks. The program Connecter les ami·es francophones des parcs canadiens [Connecting Francophone Community Park Groups] aims to spread this dynamic among francophone groups and organizations working in parks across Canada.

Coordinated by the Urban Ecology Center*, in partnership with Park People, the program aims to build strong links between community park groups, empower them, promote knowledge sharing and spread these initiatives nationally.

Benefits:

  • Online workshops to explore best practices in community engagement in parks
  • Participation in the Montreal Park People Foruml, for French-speakers located outside Quebec (travel expenses covered)
  • Access to resources and tools for managing events in parks, as part of the Montreal Park People Network

Fundraising is a great way to build the capacity of your community park group. Below are some key national grants that could help fund your next awesome park project.

At the bottom of the resource are options for more specific provincial and municipal grants. 

Environmental Grants and Funding

Catherine Donnelly Foundation
Funds projects that increase public support for fast and deep-reaching climate change solutions. Learn more

Climate Action and Awareness Fund
Supports Canadian-made projects that help to reduce Canada’s greenhouse gas emissions. Learn more

Community Tree Grants Canada
Offers grants and technical support to community greening initiatives on publicly-accessible properties. Learn more

TD Park People Grants
Supports local leaders organize events focused on environmental education, sustainability, or stewardship. Learn more

EcoAction Community Funding Program
Provides financial support to non-profit and non-government organizations for Canadian communities to take on local action-based projects that produce measurable, positive effects on the environment and to build the capacity of communities to sustain these activities in the future. Learn more

Patagonia Corporate Grants
Supports local groups that work to preserve the environment and protect local habitats and frontline communities. Learn more

Richardson Foundation
Offers to fund charitable organizations that support youth initiatives and environmental issues. Learn more

Scotts Canada Gro For Good Grants
Supports community groups to develop sustainable gardens and green spaces in their communities. Learn more

TD Friends of the Environment Foundation
Funds community work and park improvement projects through operating and capital grants. Learn more

Honda Canada Foundation (HCF)
Funds educational institutions, charitable non-profit organizations or any national institution in the fields of family, environment, engineering and education. Learn more

Community Building Grants and Funding

Meridian Good Neighbour Program
Forges partnerships with local charities, not-for-profits, and public organizations so they can work together to meet each community’s needs. Learn more

TakingItGlobal Rising Youth
Supports youth to participate in and becoming key stakeholders in strengthening global and local social movements. Learn more

Telus Community Grant
Funds initiatives from Canadian registered charities that focus on local, grassroots community-based health and education programs that help youth reach their full potential. Learn more

Public Art Grants and Funding

Canadian Arts Council
Supports professional art groups and non-profit organizations working in community parks and public spaces. Learn more

Heritage Canada – Local Festivals – Building Communities Through Arts and Heritage
Funds local groups for recurring festivals that present the work of local artists, artisans or heritage performers. This includes the celebration of LGBTQ2+ communities and Indigenous cultural celebrations. Learn more

Richardson Foundation
Funds registered Canadian charitable organizations that support visual and performing arts, education, youth initiatives. Learn more

Recreation Grants and Funding

Canada Post Community Foundation
Supports organizations and groups in delivering and expanding child and youth programming, including sports and healthy living initiatives. Learn more

Canadian Tire Jumpstart/Bon départ Community Development Grant
The operational stream assists organizations with operational and administrative costs. The programming stream helps organizations develop or sustain sports and recreational programming for kids in financial need and youth with disabilities. Learn more

ParticipACTION Community Better Challenge
Encourages Canadians to get active in search of Canada’s Most Active Community. Learn more

Medavie Active Living Grant
Encourages access to physical activity with a focus on supporting increased participation across a population. Learn more

Equity and Social Justice Grants and Funding

Indigenous Youth Roots Creation Grants 
Supports youth-led projects seeking to create impactful community change and increase the wellness, resiliency and engagement of Indigenous youth. Learn more

CRRF’s National Anti-Racism Fund

Strengthens the capacity of racialized communities, religious minority groups and Indigenous people to carry out their own work to combat racism and create opportunities for meaningful dialogue, learning and sharing with the broader public. Learn more

Heritage Canada – Community Support, Multiculturalism, and Anti-Racism Initiatives Program
Provides funding to community-based events that promote intercultural or interfaith understanding, promote discussions on multiculturalism, diversity, racism and religious discrimination, or celebrate a community’s history and culture such as heritage months recognized by Parliament. Learn more

Hydro Flask Parks for All
Supports nonprofit organizations focused on building, maintaining, restoring, and providing more equitable access to parks. Learn more

National Healing Forest Initiative

Supports groups or organizations to develop a healing forest in their community – a dedicated forest, garden, or green space – as a place for healing, learning, sharing, and reflection about Canada’s history and the legacy of Indian residential schools. Learn more

Enabling Accessibility Fund

Provides funding to eligible capital projects that creates opportunities for people with disabilities to participate in community activities or access employment opportunities. Learn more

Communities For Gender Equality

Supports women, girl, gender-diverse and Two-Spirit-led and serving organizations to advance gender equality across the country. Learn more

Provincial and Municipal Grants and Funding

Community Foundation Funds
Invests in local initiatives that help to make Canadian communities better places to live, work and play. Click here to find your local Foundation.

British Columbia Grants & Funding
Explore the different grants and funding dedicated to groups and organizations located in B.C. Learn more

Ontario Grants & Funding
Explore the different grants and funding available for groups and organizations located in Ontario. Learn more

Grants & Funding in other Provinces

Alberta:

Nova Scotia:


New Brunswick:

Prince Edward Island:

Manitoba:

Atlantic Canada:

Edmonton’s approach to creating safe, inclusive public washrooms

This case study is part of the 2023 Canadian City Parks Report, showcasing Inspiring projects, people, and policies from across Canada that offer tangible solutions to the most pressing challenges facing city parks.

Summary

  • Edmonton’s washroom attendant program hires people with employment barriers through a local social enterprise to monitor and maintain public washrooms.
  • Outcomes of the attendant program include improved safety and cleanliness, reduced washroom repair costs, fewer overdoses, and creation of new job opportunities.
  • In 2023, Edmonton launched a new grant for community organizations and businesses to expand washroom access, with priority given to areas with significant park programming.

Public washrooms are a park necessity. Indeed, in our public survey, year-round public washrooms were the top amenity respondents said they would like to see more of in parks. They are also an essential part of a human rights approach to park design—an increasingly important lens as many cities continue to grapple with a houselessness crisis.

But ensuring washrooms are accessible, safe, and well-maintained is a challenge for many cities.

Out of order sign on a washroom door
Credit: Rebecca Pinkus

In Edmonton, the city is tackling these challenges head-on through experimenting with creative approaches to enhance washroom provision, safety, and upkeep.

One of the city’s most successful initiatives is the washroom attendant program, which sees staff hired to monitor and maintain public washrooms in locations with significant safety concerns. Staff are hired in partnership with Hiregood, a local social enterprise that provides employment opportunities to those who have lived experience of houselessness and poverty and may face barriers in the job market.

First launched as a 3-month pilot in December 2019, the program has since expanded from 3 to 12 sites, employing approximately 100 full-time and part-time staff. While the first locations were in parks and public spaces, the attendant program now operates in select Edmonton libraries and transit stations as well.

“We had some washrooms that you’d be scared to go and use. But now, because you have folks monitoring and supervising the washroom, there’s been a remarkable improvement in terms of safety and cleanliness.”

Samson Awopeju, Program Manager of the Public Washrooms Strategy at the City of Edmonton.

In addition to washroom maintenance, attendants are trained in de-escalation and equipped with harm reduction supplies. There have been fewer overdoses at sites with attendants, Awopeju noted, and in some locations the overall improvement in safety has been so marked that there is reduced police presence in the area.

Another unexpected benefit of the program was that Edmonton was able to keep its washrooms open during the early days of the pandemic, when many cities were shutting their doors.

These benefits have inspired Calgary to launch its own version modeled after Edmonton’s, with washroom attendants currently being piloted in two downtown parks.

In addition to making existing washrooms more inviting through the attendant program, the city is also testing creative approaches to expand washroom access across the city.

This year, Edmonton launched a new granting program for non-profits and businesses to expand washroom access. The $5000 grants, many of which were awarded to community leagues that operate park programming, can be used to install portable toilets or cover increased maintenance costs for businesses that open their washrooms to the broader public beyond paying customers.

“It’s just financially not possible to put washrooms everywhere. And in such locations, that’s where we want to encourage businesses or community organizations to help.”

Samson Awopeju, Program Manager of the Public Washrooms Strategy at the City of Edmonton.

All of these initiatives feed into the city’s forthcoming Public Washroom Strategy, set to be released in early 2024. The strategy will include demographic mapping to help identify areas in the city where washroom investments should be prioritized.

The goal, as Awopeju puts it, is “to make sure that everybody has access to washrooms, regardless of who you are.”

Recommendations

  • Hire washroom attendants, ideally in partnership with a local social enterprise, as a way to improve washroom safety and upkeep while also providing employment opportunities to equity-deserving groups.
  • Develop a citywide public washroom strategy that incorporates demographic mapping to make informed decisions about where to prioritize investing in washroom facilities and staffing.
  • Consider a granting program for community organizations and businesses to fill strategic gaps in the city’s public washroom network, particularly in areas with a high volume of park programming.

How cities are balancing the risks and opportunities of POPS through creative policy

This case study is part of the 2023 Canadian City Parks Report, showcasing Inspiring projects, people, and policies from across Canada that offer tangible solutions to the most pressing challenges facing city parks.

Summary

  • As cities intensify, privately owned public spaces are proliferating, which provide open space without the financial burden of land acquisition and maintenance on municipalities.
  • Park planners are cautious of these spaces, arguing their role, while useful, is not a substitute for public parkland—however, some municipalities now accept POPS as partial or full credit for parkland dedication requirements in new developments.
  • Municipalities are developing POPS policies and guidelines on everything from design to stewardship to public programming.

Canadian municipalities are feeling squeezed on parks. Years of tight operating budgets require parks departments to stretch already thin dollars further as pressures grow from higher use, while land has become much more expensive to acquire—if you can even find a suitable parcel anymore.

One tempting tool in the face of these challenges is privately-owned public spaces, more commonly known as POPS. These spaces are built through private development and remain privately owned and maintained—seemingly a win-win for cities finding it difficult to provide public space and pay for upkeep.

For years there has been pressure by developers for municipalities to accept POPS as satisfying parkland dedication requirements required for new developments—a policy that some municipalities have resisted.

Wexford Bloom, Toronto, 2023. Credit: Kat Rizza, PlazaPOPS.

One park planning manager pointed out that while POPS have their role in providing open space, they are not equivalent to public parkland and it’s important for cities to push developers for the conveyance of land for public parks.

To better guide the role of POPS, Toronto mapped over 170 locations and created POPS design guidelines and a signage strategy to ensure spaces were inviting and clearly labeled as public. Vancouver also mapped POPS locations in relation to downtown parks and public plazas as part of their Downtown Public Space Strategy. The Strategy contains actions including developing a policy framework for acquiring new POPS and ensuring spaces “are designed and programmed to be publicly-accessible and welcoming to all users.”

Some cities like Newmarket, Brampton and Vaughan allow for some level of credit for POPS towards parkland dedication. Vaughan, which recently concluded a study exploring parkland dedication policies, ultimately approved a by-law change to allow for 100% credit for POPS, subject to council approval.

Park managers are, however, cautious regarding POPS. If public space is about the creation of accessible, democratic and open spaces, one park manager argued, then privatizing space seems to be contradictory as it comes with “tangible or intangible restrictions” such as limitations on uses, active surveillance, and likely commercial intentions. Where they can be helpful and critical, he said, is in the creation of pedestrian connectivity through private developments or supporting, but not replacing, a publicly owned open space network.

In Brampton, the city allows a 50% credit for POPS.

“In dense areas, you’re not going to get a community or neighbourhood park, so you need a more collaborative approach with the owners of the land and the city.”

Jaskiran Kaur Bajwa, Brampton Park Planning Supervisor

But the city is still cautious about their use and is working on POPS guidelines. “POPS need to contribute to the community,” Brampton’s former Manager of Park Planning and Development Werner Kuemmling said.

They can’t just be an open space or thoroughfare. They have to be functionally used.” Some developers propose POPS as the leftover sites in their developments “and that’s not okay.

Werner Kuemmling, Brampton’s former Manager of Park Planning and Development

Recommendations

  • Push first for the conveyance of land for public park purposes in all developments where opportunities exist for on-site parkland.
  • Create a set of guidelines that not only contain requirements and standards for the design and maintenance of POPS, but also programming and community involvement to ensure spaces are inviting and well-used.
  • Publish a map of POPS to encourage public use and knowledge, but also use it for planning purposes by overlaying existing parks and plazas to identify sites where POPS could create needed linkages or fill gaps in the overall public space network.

When your park group’s events, programs, or advocacy activities get featured in the media, it can boost your visibility, attract more volunteers, and even rally support for park improvements. 

Local newspapers, radio stations, blogs, and podcasts are always on the lookout for interesting stories. With the right hook and approach, your group can land valuable media coverage! Here’s how to make it happen.

Track Journalists and Publications to Tailor Your Pitch

Build a list of journalists and media outlets that cover local news events or the focus issues that your park group is seeking to amplify. 

You can maximize your media opportunities by tailoring a single pitch for different outlets. For example, let’s say you’re launching a new community garden program: 

  • You could suggest that the local newspaper write a story about how your program is part of a trend of new gardens sprouting up across the city thanks to a new municipal grant. 
  • You could tell a gardening blog about the unique flowers your group has selected to grow. 
  • You could contact a radio station, letting them know that one of your volunteer gardeners is available for an interview about tips on producing food in urban spaces.  

Get your timing right

Timing is everything when pitching to the media. Different outlets have varying lead times, so it’s essential to plan accordingly:

  • Monthly publications (e.g., magazines): Pitch 3–4 months in advance.
  • Weekly publications: Pitch 4–6 weeks in advance.
  • Daily newspapers and radio stations: Reach out about a week ahead.
  • Online publications: Deadlines vary, but early notice improves your chances.
  • Last-minute events: Try local radio stations, community newsletters, or social media groups for quick turnaround.

Pro Tip: Tie your pitch to seasonal themes like spring cleanups, summer picnics, fall festivals, or winter activities to make it timely and relevant.

Craft an Engaging Pitch

Most journalists prefer email, so your subject line and opening paragraph are crucial. Be concise, clear, and compelling. Your email should answer these questions:

  • What’s happening?
  • Why does it matter to the community?
  • When, where, and how is it happening?

Include a photo or a link to visuals. Before-and-after photos of park improvements or images of community members in action are especially effective.

Make It Easy for Them to Craft Their Story

The easier you make it for journalists to cover your story, the better your chances of getting featured. Think about how you can offer the following:

  • Photo opportunities: Create moments worth capturing at your event. For example, if you’re hoping to get media coverage about the importance of protecting local ecosystems, organize a visually dynamic activity like a park cleanup event . Ask volunteers and participants if they’re comfortable being photographed in advance so you can suggest them as subjects for journalists.
  • Quotes: Include statements from group members or community partners in your press release that convey why your event or issue is important.
  • Line Up Spokespeople: Have knowledgeable members available for interviews. Talk to them in advance to plan key messages that they will share with the media.

Follow Up Strategically

If you don’t hear back from a journalist, send them a polite follow-up email:

  • Include any new or additional details not in the original pitch.
  • Attach your press release again for reference.
  • If necessary, pitch to another journalist at the same outlet.

Don’t sweat it if you don’t hear back about your follow-up. Instead of emailing them again, take the opportunity to revisit your pitch. Could it be more engaging or relevant? Experiment with different angles to refine your message in the future.

Think Long-Term

Media relationships take time to build. Stay proactive by sharing updates about your park group regularly. This keeps your organization on their radar for future stories.

With these practical tips, your park group can secure meaningful media coverage, amplify your efforts, and inspire your community to take part in creating better parks for everyone!

Pumpkin parades are a creative way to celebrate local creativity and give carved jack-o’-lanterns a second life. 

Usually held the next evening after Halloween, pumpkin parades encourage neighbours to light up local pathways and parks in a stunning display of community spirit. Free, family-friendly, and great for photos, these parades also encourage sustainability as volunteers arrange to compost submissions after the parade is over.

Pumpkin parades are also a made-in-Canada phenomenon! Back in 2004, the Friends of Sorauren Park kicked off the trend when they organized local residents to publicly display their creations in the park. From about 100 pumpkins in that first year to over 3,000 today—and with copycat parades now being held across the continent—the pumpkin parade is here to stay. 

Ready to turn your own park or neighborhood into a glowing showcase? Here’s a step-by-step guide to make your pumpkin parade a smashing success.

Find Your Own Path

Take a walk around the park with your community park group to choose the best route for your pumpkin parade. It can be hard to predict how many jack-o-lanterns will be part of your parade in the first year, so make sure you have the flexibility to make the path longer if necessary. Keep wheelchair and stroller accessibility in mind, and find opportunities to place pumpkins on different levels for optimum visibility.

Take Care of Paperwork

Most park events of this size require a permit. In Toronto, there’s even a special Pumpkin Parade permit which makes the compost process simple and affordable. Check with your municipality or parks department to see if you require a permit or special insurance. 

Spread the Word

For effective (and free!) promotions, use social media to post in neighbourhood groups and email community centers, elementary schools, local businesses, and your city councillor asking them to spread the word through their own newsletters, bulletin boards, and social accounts. Put up posters in high-traffic areas like libraries, coffee shops, and grocery stores, and distribute flyers at local events leading up to the parade. Engage local media outlets—like newspapers, radio stations, and blogs—to feature the event in their community calendars. Finally, invite community members to help with promotion by tagging friends or sharing photos of their pumpkins as they prepare for the big night. The more people feel connected to the event, the more excitement and turnout you’ll generate!

Schedule Your Volunteers

You’ll need a few helping hands to prepare a great parade. Schedule a few volunteers to arrive early to get the pathway started and help people place their pumpkins. Community members can drop off jack-o-lanterns earlier than you might expect, with the after-school period being the most convenient time for many. Our park group experts advise groups to be on-site by 3:30pm.

Volunteers can also distribute candles and help to light (and re-light) jack-o-lanterns throughout the night. Finally, you’ll want to have volunteers set up a table to collect sign-ups for your e-newsletter and ask people if they want to sign on to volunteer for next year’s Pumpkin Parade.

People watching aligned carved pumpkins and lighten in the dark at night
Pumpkin parade, Sorauren park, Toronto. Credit: Friends of Sorauren Park

Leave No Trace

Will you clean up the park the night of the Parade or the next morning? Either way, you’ll need lots of volunteers with wheelbarrows or wagons to efficiently move the pumpkins from the ground to the compost bin, and to remove all of the candles from the jack-o-lanterns. The City of Toronto supports this effort by providing organic waste bins, and the pumpkins are turned into compost that can be used in parks and gardens throughout the city.

Make sure to let people know what to bring and what time to gather.  

Tips & Bonus Ideas

  • Competitive Cleanup: Make clean-up fun by splitting your crew into teams and setting up a pumpkin toss competition. You can allot points for presentation, follow-through, and speed. The prize doesn’t have to be more than bragging rights.
  • Music and Lights? While there’s something to be said for the simplicity of Pumpkin Parades, you can add drama to the event by introducing spooky music and lights. 
  • Offer Hot Beverages and Snacks. There’s nothing like warm drinks to set the scene on a chilly night. Consider serving hot chocolate, coffee or cider to your volunteers and the public— just be sure to check public health regulations and permit requirements about serving food in the park.
  • Engage the Arts Community. There are hidden artists in every community! Invite local visual artists to make special jack-o-lanterns that can be displayed at local businesses before the event as a promotional tool.

Food is a great way to bring people together in parks! Adding an outdoor picnic to events like a park stewardship day or a harvest festival can make the experience even more enjoyable.

Here’s a step-by-step guide to help you plan a successful event—from securing permits to post-picnic cleanup.

Planning and permits

When selecting your location, think about accessibility, proximity to parking or transit, and amenities like restrooms, water fountains, and shade. Read our resource on making your event accessible and inclusive to help guide your thinking.

Once you’ve picked the perfect spot, research your park’s rules and regulations. Many parks require permits for group events, especially if you’ll be reserving picnic tables, bringing grills, or hosting activities.

Here’s a general guide, but note: regulations will vary depending on the city you live in. Contact your local parks department to confirm requirements and apply for permits well in advance.

  • No permit needed
    If your picnic is private, fewer than 25 people (in Toronto) or 50 people (in Montreal), and you are not using a designated picnic site like a picnic shelter or barbecue, you generally don’t need a permit.
  • Special Event Permit and insurance needed
    If your picnic is open to the public, whether at a designated picnic site or not, you will require a special event permit and insurance. Oftentimes an inspection from your local public health authority is also required to ensure that public safety standards are met.

Learn more about events permits in the following cities:

Make Your Menu

Keep the menu simple, portable, and easy to serve. Finger foods like sandwiches, wraps, and fruit skewers work perfectly. If grilling is allowed, burgers, hot dogs, or veggie options can elevate your picnic. Provide plenty of water and refreshing drinks, and don’t forget desserts like cookies or cupcakes! Bring coolers or insulated bags to keep perishables fresh and ensure food safety.

You’ll also want to provide diverse food options to accommodate different dietary needs and preferences—such as vegetarian/vegan, gluten-free, dairy-free, nut-free, halal and kosher options. Be sure to clearly label ingredients and allergens at the event.

Note: If you’re advertising your picnic as open to the public and are serving or selling food, you may be required to contact your local Public Health Authority and fill out a Temporary Food Establishment Application as part of your Special Event Permit.
Only food that’s prepared in an inspected kitchen (a commercial kitchen or a community kitchen) can be served to the general public. If you’re not buying prepared food, or do not have access to this type of kitchen, consider encouraging community members to bring their own picnic basket of homemade food. The experience of eating together, rather than sharing food, can help you get around some permit hurdles.

Bonus tip: There are some foods that are considered lower risk foods. Focus on them to keep your application and health inspection simple.

After-Meal Activities

A successful park picnic is more than just food—it’s about the fun! Think about activities that can engage attendees of all ages. Here are some ideas to get you started:

  • Classic Park Games: Bring frisbees, soccer balls, or cornhole sets to get people moving.
  • Kid-Friendly Activities: Set up a bubble station, face painting, or a scavenger hunt. 
  • Interactive Stations: Host craft tables or environmental education booths to keep people engaged.
  • Group Fun: Organize relay races, tug-of-war, or trivia games.
  • For a relaxing vibe, consider offering acoustic live music or storytelling sessions.

Get the word out

Once your permit has been approved and your agenda is planned, it’s time to let your community know about the picnic!

  • Create flyers and leave them at local stores, schools, churches, libraries, and community and health centres.
  • Create a Facebook event, invite your friends, and post it in local neighbourhood groups
  • Email community organizations, elementary schools, local businesses, and your city councillor to help spread the word through their own newsletters, bulletin boards, and social accounts.

Reduce Your Waste

A good picnic leaves the park as beautiful as it was before. Encourage attendees to clean up by providing designated trash and recycling bags. Enlist a few volunteers to help with final cleanup efforts, ensuring that nothing is left behind. If compost bins are available, separate food scraps appropriately. Consider adding a “Leave No Trace” message to your promotions to emphasize sustainability, and encourage participants to bring and use reusable plates and utensils.

Read our resource on how to plan a zero-waste event in your park.

Keep the momentum going

A community picnic is a great way to start a local community park group or find new volunteers for an already established one.
Collect people’s email addresses on the day of the picnic so you can follow-up with them on future park activities, and talk to people about what other events they would like to see in the park. A movie night? Nature walk? Community garden? The sky’s the limit!

A collaborative approach to tackling conflict over off-leash dog parks

This case study is part of the 2023 Canadian City Parks Report, showcasing Inspiring projects, people, and policies from across Canada that offer tangible solutions to the most pressing challenges facing city parks.

Summary

  • The District of Saanich approved its new dog park strategy in June 2023 rooted in a robust community engagement process.
  • Demand for a new strategy grew out of changing community needs, environmental concerns, and varying preferences among residents, with the goal of fostering understanding among user groups and finding common ground.
  • The strategy is centred on six shared values that emerged from the consultation process, transparently linking recommendations to community-defined goals.

In June 2023, the District of Saanich introduced a new dog park strategy, redefining the ways that public spaces will be shared among people and pets.

Work on the strategy began in 2021, driven by changing needs in a growing municipality. Alongside Saanich’s population growth has come increased conflict between park goers, rooted in differing expectations of how park spaces should be used.

A woman getting rid of her dog's waste in a bin
Dog waste container. Credit: City of North Vancouver.

Recognizing the divisive nature of the issue, community engagement became the anchor of the dog park strategy, involving a wide spectrum of stakeholders and community members. Through the engagement activities, Saanich city staff sought to identify shared values and challenges that transcended different stakeholders’ individual positions.

The engagement process kicked off with public surveys designed to capture a broad cross-section of perspectives in the community. The surveys were complemented by deeper methods, including park pop-ups and community dialogue sessions, providing a platform for residents to voice their concerns, share their perspectives, and connect with fellow community members. An important goal of the sessions was to foster empathy and understanding among participants, helping to find common ground.

Open houses served as a forum for collaboration. Residents, pet owners, wildlife advocates, and environmentalists came together to discuss their visions for Saanich’s parks. Through hearing from one another directly, these diverse stakeholders began to identify common values despite their different perspectives.

A shared love for the municipality’s natural environment, an appreciation of public spaces, and a desire for accessible, safe, and enjoyable parks emerged as common threads. These conversations allowed the focus to shift from conflicting interests to the shared aspiration of fostering a vibrant, sustainable community that accommodates everyone’s needs.

The engagements also uncovered common challenges. Residents collectively acknowledged the need to protect the environment, maintain the safety and well-being of pets and people, and address the increasing demand for public spaces on Vancouver Island’s largest municipality as the population of Saanich continues to grow.

Out of these learnings, the People, Pets, and Parks Strategy took shape with a list of six shared community values at its core. These values were determined through consultations, and each recommendation in the strategy is linked to one or more of the values, transparently rooting each action in the strategy to the goals outlined by the community. The city went further to prioritize transparency with residents by publishing a detailed FAQ page explaining the motivation behind each decision.

People walking their dogs on leash in a park and a woman walking with her baby in a stroller

The strategy is paired with a commitment to the development of new, dedicated off-leash dog parks. These areas are strategically located to balance the needs of pet owners and other park users. This approach exemplifies the commitment to create parks that are safe, enjoyable, and environmentally sustainable, addressing both common values and challenges.

Recommendations

  • Design community engagement processes to serve as a bridge between diverse stakeholders by prioritizing activities that not only inform the project at hand, but also help residents find common ground and resolve underlying conflicts.
  • Pinpoint the shared values, goals, and challenges of different stakeholders to drive conversation forward and identify solutions that meet varying community needs.
  • Be transparent about rationales for decision-making on contentious matters through strategies like publishing engagement summaries, linking decisions to community-defined values, and creating a thorough FAQ page to build trust and empower the public with understanding.

More on this topic:

TD Park People Grants is a nation-wide program that builds vital connections between people and parks. 

Each year, we support over 70 community groups across 21 urban areas to animate their local green spaces with engaging events. From Indigenous plant medicine workshops to nature walks, we’re looking for unique ideas that centre environmental education, sustainability, or stewardship, and are designed with accessibility and inclusivity in mind.

In 2025, event organizers are eligible to receive $2,000 to bring their park vision to life.

Need some inspiration for your park event? Read on to learn about three of the incredible groups that received TD Park People Grants in 2024! 

Grounding Vancouver’s Francophone community in nature

La Boussole is a Francophone nonprofit organization based in the Downtown Eastside of Vancouver. They support people experiencing poverty or marginalization to access health services, housing, and employment in French, while uniting their voices to raise awareness of the issues that face the community.

Through their 2024 TD Park People grant, La Boussole sought to reduce the barriers that prevent Downtown Eastside residents from enjoying nature in their city—such as transportation costs and the stigmatization that unhoused people face when in green spaces—and create restorative experiences that supported their participants’ mental health and wellbeing.

La Boussole organized two events, starting with a nature walk in Spirit Pacific Trail. Participants were led by a facilitator who shared knowledge of natural preservation, Indigenous land rights, and climate justice as they explored the lush forest together. Next, they held an eco-art-therapy session in Stanley Park, where participants were guided to create art using natural elements without damaging the environment.

“These kinds of events are crucial for our audience as the Downtown Eastside area is extremely urban,” noted La Boussole’s facilitators. “The population is suffering from extreme heat in summer and losing its connection to nature.”

People making a nature collage with fallen trees and leaves
“Éco art-thérapie” event in Stanley Park, Vancouver. Credit: La Boussole.

Thanks to their efforts, 28 participants had the chance to deepen their connections to the environment, and to one another, through restorative experiences in their local forests. 

”I really enjoyed this outing in the forest. It was nice to return to the Pacific Spirit Park, it’s been a long time since I’ve been there. I love forest smells, pine smells and it was cool to go on the walk with Aloïs because there were lots of things we learned that I didn’t know. Being with the whole group, everyone was able to share a little bit of their little anecdotes, the little information they had on their side so it was a great experience.”

Event participant

Sharing knowledge at a community “folkschool”

LifeSchoolHouse is a network of barter-based “folkschools” that create connections through skill-sharing across Nova Scotia. Folkschools are informal learning spaces, usually held in a person’s home, where neighbors become teachers as they share their skills in small group workshops.

LifeSchoolHouse breaks down the financial barriers many people face when trying to access education, and helps to connect neighbours in simple but meaningful ways. In this vein, organizers at the LifeSchool House in Spryfield, Nova Scotia used their 2024 TD Park People grant to organize two free outdoor events where neighbours shared knowledge of environmental education, sustainability, and stewardship with fellow community members.

These immersive experiences included guided nature walks for 43 participants of all ages to explore their surrounding environment. 16 volunteer teachers assisted them in identifying flora and fauna, while offering tips on sustainable practices for preservation. 

After their walk, the groups enjoyed a locally-sourced lunch followed by a litter clean-up session—offering a tangible way for participants to keep contributing to the wellbeing of the local green spaces.

“These parks are right in our backyards and we don’t even realize all the treasure they hold.”

Event participant

Spryfield Community Lunch, Learn and Care in Halifax. Credit: LifeSchoolHouse.

“Thank you so much for putting this together! We expected it would be fun, but it far exceeded all expectations. Everyone was so kind, especially with the sort of chaos that comes with little people. It meant so much that my child was welcome. We loved getting to meet everyone, and feel like this is our community!”

Event participant

Adults and kids looking at trees and taking photos
Spryfield Community Lunch, Learn and Care in Halifax. Credit: LifeSchoolHouse

Land-based learning on Truth and Reconciliation

The Kapabamayak Achaak Healing Forest Winnipeg is a living memorial to Indigenous children lost to or affected by the residential school system. It was the second Healing Forest developed in Canada, and is part of a growing network of sites linked by the National Healing Forest Initiative

A place for healing and contemplation, the Winnipeg forest is an open-air, land-based classroom for elders to share teachings and ceremony. These Keepers of the Forest have hosted dozens of teachings and ceremonies since the site was developed in 2017. 

In 2024, they used their TD Park People grant to partner with local schools to bring together children and educators to reflect upon Truth and Reconciliation and the value of environmental conservation. Their land-based learning experience incorporated Indigenous Ways of Knowing, showing children the healing power of connecting with the land and traditional plants like the sage which grows in the forest. 

Their two events in 2024 brought together over 300 attendees (students, teachers, and community members), and included a nourishing meal of bannock and jam. 

A large group of children gathered around a sacred fire and wearing an orange shirt
“Land, Learn, Heal: Reflecting on Truth and Reconcilation” event in St John’s Park, Winnipeg. Credit: Kapabamayak Achaak Healing Forest Winnipeg

“The schools we work with have large numbers of Indigenous children. Many have relatives who are still dealing with the intergenerational trauma of residential schools. These events honour their lived experience and provide a path to healing based upon Indigenous Ways of Knowing.”

Event organizers

Have these events inspired you? 

Visit our TD Park People Grants page for more information, and full eligibility criteria, for this year’s program. Applications are open now and close on February 24, 2025.